The schedule changes ten times a day, and every change is a phone call.
Jobs get booked, moved and reassigned across calls, texts and a shared calendar nobody fully trusts. Octawerks keeps the schedule in one place and sends the updates automatically, using the tools your team already uses.
The schedule that lives in five places at once.
A job is booked by phone and written into the calendar. Two more come in before lunch and one of them clashes with the first. A customer moves their window by text, and now three people are on the phone re-juggling the afternoon.
The field team finds out about changes when someone remembers to call them. The office finds out a job is done when the paperwork turns up, or when the customer asks where their invoice is.
This is not a scheduling-software problem. It is a process problem. The booking tool is fine. The manual handoffs around it, into the calendar, out to the team, back to the office, are where the hours and the mistakes pile up.
Five places we take the friction out of the day.
We connect the tools your office and your field team already use, and remove the manual relay between them.
Bookings by phone, email or form land in one schedule automatically, with the details filled in, so nobody retypes the same job three times.
Assignments, changes and reschedules update in a single calendar your whole team sees, instead of living in separate heads and threads.
Customers and staff get the on-my-way, running-late and job-done messages without a dispatcher having to remember to send them.
Low-stock and reorder alerts fire against the levels you set, so a job is not held up by a part nobody noticed had run out.
Regular services, maintenance visits and checklists are generated on their cycle, not remembered.
First workflow live in two weeks. No big projects.
We do not try to fix everything at once. We start with the step costing you the most, prove it works, then build from there.
The audit
Tell us how this works in your business today, end to end. We ask the right questions. No pitch, no obligation. You leave with a clear view of where the hours and the money are going.
We map your tools
We identify the one thing to fix first and show you exactly what we will build, on the systems you already run. You get a written plan. No obligation to proceed.
We build it, and it runs itself
We connect your existing tools and remove the manual steps. Most first workflows are live within two weeks, with measurable results inside the first month.
Built for teams running a schedule that changes through the day.
You coordinate people and jobs across a day that rarely goes to plan. Bookings come from several places, changes are constant, and keeping the office and the field in sync is a running job in itself.
You already have tools for booking and for talking to your team. They can do far more than you have set them up to do. We connect them, automate the relay between them, and leave the judgement calls, who goes where, with you.
Every mis-relayed change is a wasted trip. Every status call is time off the tools. These are process problems, and process problems have process solutions.
See our services →What owners ask us first.
I already have scheduling software. Why is the admin still slow?
The booking tool handles the booking. The steps around it, into the calendar, out to the team, back to the office, are usually still manual. Those handoffs are what we automate.
Every job is different. How can you automate the schedule?
We automate the repeatable steps, the logging, the notifications, the reminders, the reorder alerts. The decisions about who does what and in what order stay with you.
Will my team have to learn a new system?
No. We build on the tools they already open every day and remove steps, rather than add a platform they have to adopt.
What does it cost to start?
Start with the audit. You get a written report ranking your biggest leaks, and it comes off the build if you go ahead.
Do you only work with businesses in one country?
No. We work remotely with businesses wherever they are. The process is the same.
Every mis-relayed change is a wasted trip.
Book the audit. We map how jobs are booked, changed and communicated today, and hand you a written report ranking your biggest leaks. Yours to keep either way, and it comes off the build if you go ahead.
$1,250 USD founding rate, first 10 clients in New Zealand and Singapore. Normally $2,500 USD. All prices in USD. Credited against the build if you go ahead, and if we do not find leaks worth 3x the fee, you do not pay.
Start with the audit →