A new hire starts Monday, and half the paperwork is still chasing itself.
Offer letters, forms, ID, bank details, equipment, accounts and training all have to happen before day one, and it is all manual. Octawerks runs the onboarding checklist on its own so new people start ready to work.
The checklist that lives in one person's head.
A new person accepts on Friday. Over the weekend someone realises the contract has not gone out, the laptop has not been ordered, and IT has not been told. Monday morning is spent catching up instead of starting.
The forms trickle in over the first two weeks. Tax details, bank details, emergency contacts, policy sign-offs, each one chased individually because there is no list that tracks what is back and what is not.
This is not an HR problem. It is a process problem. The steps are the same every time. When they depend on one person remembering them, every hire is a scramble and every scramble is a slow, expensive first fortnight.
Five steps from signed offer to ready to work.
We build on the forms, documents and tools you already use, and run the checklist so nothing depends on memory.
The new hire gets a single link to complete tax, bank, contact and policy forms, with automatic reminders until everything is back.
Email, logins and system access are requested from the right people the moment the start date is set, not the night before.
Laptop, phone, keys and desk are triggered as a checklist with owners, so nothing is discovered missing on day one.
The induction plan, training modules and probation-review dates are booked and reminded automatically.
Licences, checks and compliance documents are recorded with expiry dates and alerts well before they lapse.
First workflow live in two weeks. No big projects.
We do not try to fix everything at once. We start with the step costing you the most, prove it works, then build from there.
The audit
Tell us how this works in your business today, end to end. We ask the right questions. No pitch, no obligation. You leave with a clear view of where the hours and the money are going.
We map your tools
We identify the one thing to fix first and show you exactly what we will build, on the systems you already run. You get a written plan. No obligation to proceed.
We build it, and it runs itself
We connect your existing tools and remove the manual steps. Most first workflows are live within two weeks, with measurable results inside the first month.
Built for growing teams where every new hire is a scramble.
You are hiring often enough that onboarding matters, but not so often that it runs itself. Each new start pulls several people into a flurry of forms, requests and reminders that looks the same every time.
You already have contracts, forms and the systems people need access to. They can do far more than you have set them up to do. We connect them into one checklist that runs itself, and keep a person on the welcome.
Every slow onboarding is a fortnight of half-productive salary and a shaky first impression. Every missed renewal is a compliance risk sitting quietly on a spreadsheet. These are process problems, and process problems have process solutions.
See our services →What owners ask us first.
Do I need an HR system?
No. We work with the forms, documents and tools you already have. If you have an HR system we connect to it; if you do not, you do not need to buy one for this.
We only hire a few people a year. Is it worth it?
The steps are the same for one hire or twenty, and they are the steps that get skipped when it is only occasional. Automating them means every start is consistent, even the rare ones.
Is employee data handled safely?
The data stays in your existing systems, with access limited to the people who need it. We automate the flow between steps, not a new store of personal information.
What does it cost to start?
Start with the audit. You get a written report ranking your biggest leaks, and it comes off the build if you go ahead.
Do you only work with businesses in one country?
No. We work remotely with businesses wherever they are. The process is the same.
Every slow onboarding is a fortnight of half-productive salary.
Book the audit. We map how a new hire goes from signed offer to fully set up today, and hand you a written report ranking your biggest gaps. Yours to keep either way, and it comes off the build if you go ahead.
$1,250 USD founding rate, first 10 clients in New Zealand and Singapore. Normally $2,500 USD. All prices in USD. Credited against the build if you go ahead, and if we do not find leaks worth 3x the fee, you do not pay.
Start with the audit →